Rutba Facilities Early access
Every asset the organization owns (laptops, machines, vehicles, buildings and their spaces) in one register with custody events that never lose the trail, lifecycle with contracts and licences, and the work that keeps them running against the same asset the accountant and the HR officer see.
Why Rutba Facilities
Business software collects assets in three places and none of them agree: the HR list of issued kit, the fixed-asset register in accounting, and the machine records the plant keeps. Rutba Facilities is one register. The ledger depreciates from it, maintenance schedules work on it, and a leaver’s checklist reads what it shows the person still holding. The custody trail is insert-only, so who had what and when it was returned is a record rather than an argument.
Companies whose asset list lives in three spreadsheets and one forgotten database table
Facilities teams tracking service contracts, licences and inspections
Manufacturers who want machines and hand tools in the same register
Any organization whose auditor keeps asking where the laptops went
The apps Rutba Facilities unlocks
One listing, 2 applications, all on the same customer record, catalog and books as the rest of the family.
Assets
The register of everything owned that is not stock: custody, lifecycle, contracts on things, licences, vehicles and audits.
Facilities
Sites and spaces, occupancy, leases, contractors and their documents, service contracts, and requests, orders and planned work.
What you can do with it
- One asset register the whole estate reads from
- Custody as insert-only events: who had what and when it was returned
- Sites, buildings and spaces, with assets attached to each
- Lifecycle with contracts, licences and warranty dates
- The financial twin: cost, salvage, method and useful life for the ledger
- A machine profile on the same row, when maintenance needs it
- A fault in a room becomes a request and an order against that room
- Contractors with lapsed paperwork refused work, with a manager’s override kept on record
- Service-contract visits scheduled as planned work
- Audits against a snapshot, CSV import and QR label sheets
- Leaver checklists check what the register shows a person still holding
Pricing
Indicative pricing as published on rutba.io, where subscriptions are managed and billed. Paying yearly takes 20% off. Talk to us for volume or migration terms.
Starter
$4 per user / month
One register, one team.
- Asset register with custody events
- Sites and spaces
- Contracts and licences
- HR joiner and leaver seams
Growth
$9 per user / month
The register, plus the work that keeps it running.
- Everything in Starter
- Requests and orders with tasks, parts and labour
- Contractors, service contracts and leases
- Machine profile on assets that need it
- A due list for leases, contracts and licences
- Priority support
Enterprise
Custom annual contract
Multi-site estates and regulated inspection regimes.
- Multi-site with per-site permissions
- Custom inspection regimes
- Integration with plant and BMS
- Dedicated support
See Rutba Facilities in your business
It is in early access. Ask for it on rutba.io, or talk to the team that builds and runs it. Works well with Rutba People, Rutba Books, Rutba Manufacturing.