Rutba People Available
Employee records, the org structure, attendance and leave, a shared time clock, and payroll that runs on all of it, plus a self-service portal so staff answer their own questions instead of asking HR.
Why Rutba People
HR and payroll fail in the same place: the gap between the record and the pay run. Rutba People closes it. The clock on the wall writes the attendance, attendance and leave feed payroll directly, payslips post to your accounts automatically, and employees check their own balances without a single email. Nothing in that chain is an export, so nothing in it can disagree.
Growing teams outgrowing spreadsheets
Businesses running monthly payroll in-house
Shift employers paying overtime on hours somebody currently types
Any employer handling leave and attendance
The apps Rutba People unlocks
One listing, 7 applications, all on the same customer record, catalog and books as the rest of the family. Where an app is at a different stage from the listing, it says so on the card.
HR
The employee master and the org structure around it: records, contracts, departments, teams, matrix reporting, lifecycle events, letters and the asset register.
Employee Self-Service
One person’s own record: leave, attendance, schedule, payslips, expense claims, documents, assets, benefits, training and performance. There is also somewhere to raise a grievance or report a safety incident, and a manager’s approval queue that appears only if the org chart says you manage anyone.
Payroll
Pay runs created, previewed, processed and paid, with deduction rules, salary structures, statutory remittances, and the accrual split by cost centre so a department can be asked what its people cost.
Time Clock
The shared wall device: badge or PIN, an offline queue for when the network is not there, and no biometrics and no location tracking by design.
Workforce
Early accessThe operational week that line managers run rather than HR: the rota, absence, attendance, exceptions and timesheets against the hours the clock actually recorded, with an approval state machine payroll locks when it pays them.
Capture, timesheets, the rota and absence have shipped: punches, clock devices, badge credentials, adjustments, the derived attendance and timesheet approval; shift patterns, open shifts, swaps and coverage; and absence cases, entitlements and policies. Publishing a rota, or reassigning, re-timing or cancelling a published shift, sends a notice to each person it affects who signs in, and lateness and missing shifts are worked out from the rota a manager published. One combined approvals queue and the analytics screen are not built yet.
Recruit
Requisitions, the candidate pipeline, interviews and offers, and the public careers pages candidates apply through (each job with its form, a status page for the candidate and a link to book the interview).
Built through M7. This entry said "specified and scaffolded, with no features yet" until 2026-09-03, which stopped being true some milestones ago and is the reason availability labels get checked against the app rather than remembered. One gap is open: on the shared rutba.io addresses, the public careers pages and the link a candidate uses to check an application cannot yet tell which business they belong to. The interview booking link can.
Talent
Early accessAfter the hire: reviews, goals, 360 feedback and check-ins, plus the course catalog, skills, development plans and succession.
Everything specified is built: review templates and their stage sequences, cycles and calibration, 360 perspectives, goals that ladder and roll up, check-ins and continuous feedback, and the course catalog, skills, development plans and succession. It is the newest of the seven apps, which is why it still reads early access.
What you can do with it
- Employee records, employment history, contracts, teams and matrix reporting lines
- Attendance and leave with approval chains
- A shared time clock that gives attendance an actual source
- Timesheets that move draft → submitted → approved → locked, and stay locked once payroll has paid them
- Payroll runs driven by recorded hours rather than typed ones
- Payslips delivered to staff, posted to accounting as they are paid
- Payroll cost split by cost centre, so a department can be asked what it spends
- Grievances and health-and-safety incidents raised by the person they happened to
- Self-service portal, so staff answer their own questions
- An org structure editor with a dated head for each unit and department
- A public careers page: each job with its application form, a status page for the candidate, and a link to book the interview
- Payroll reads approved timesheet hours, locks them, and posts each person’s labor to the project, work order or customer it was worked on
- A processed pay run paid with one bank file and settled in one step, and each payslip emailed to its employee after a preview
- Loans and advances recovered by payroll in the agreed installments, with what each loan has repaid updated by every pay run
Pricing
Indicative pricing as published on rutba.io, where subscriptions are managed and billed. Paying yearly takes 20% off. Talk to us for volume or migration terms.
Essentials
$3 per employee / month
The employee master, leave, and staff self-service.
- Employee records, contracts and org structure
- Leave and attendance with approval chains
- Self-service portal for every employee
- Manager approval queues
- Documents, assets and lifecycle events
Time & attendance
$5 per employee / month
Everything above, plus hours with a source.
- Everything in Essentials
- Shared time clock: badge or PIN, offline tolerant
- Punches, adjustments and the attendance rebuild
- Overtime derived from recorded hours, not typed ones
- No biometrics and no location tracking
Complete
$8 per employee / month
Everything above, plus payroll that runs on it.
- Everything in Time & attendance
- Pay runs: create, preview, process, pay
- Deduction rules, salary structures and adjustments
- Statutory remittances
- Payslips posted to your ledger as they are paid
- Payroll cost split by cost centre
Enterprise
Custom annual contract
Multi-entity, multi-country teams.
- Multi-entity payroll
- Statutory compliance packs, starting with absence schemes for Australia, Canada and Ontario
- Custom reporting
- Single sign-on and SCIM provisioning
- Dedicated support
See Rutba People in your business
Buy it on rutba.io, or talk to the team that builds and runs it. Works well with Rutba Books, Rutba Chat.